Admin Executive Assistant (ITAD)

TL;DR

Admin Executive Assistant (ITAD): Supporting executive coordination, compliance documentation, client onboarding, and operational records management with an accent on accuracy, audit readiness, and process control. Focus on validating operational details, maintaining reliable systems, and resolving follow-ups across leadership, clients, and internal teams.

Location: Remote from Belize, aligned with U.S. business hours

Company

hirify.global connects candidates with client organizations seeking operational and administrative professionals.

What you will do

• Manage executive calendars, meetings, communications, priorities, and follow-ups.
• Maintain accurate, organized, and audit-ready compliance and operational documentation.
• Track client onboarding, required information, approvals, and internal handoffs.
• Review names, dates, records, numbers, and documentation to identify inconsistencies or missing information.
• Maintain reliable records across Google Workspace, Slack, Salesforce, and related systems.
• Coordinate with leadership, clients, and internal teams to keep workflows moving and risks under control.

Requirements

• 3+ years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, Operations Assistant, or in a similar role.
• Strong experience with Google Workspace, Slack, and Salesforce or another CRM platform.
• Excellent written and verbal English communication skills.
• Exceptional attention to detail, organization, records management, and follow-through.
• Ability to manage multiple workflows independently while handling confidential and compliance-sensitive information.
• Availability to work U.S. business hours while working remotely from Belize.

Nice to have

• Experience in IT Asset Disposition or IT operations.
• Background in compliance-heavy or regulated environments, audit preparation, or compliance documentation.
• Experience with client onboarding, implementation coordination, operational trackers, SOPs, or process documentation.
• Experience supporting founders, executives, or senior leadership.

Culture & Benefits

• Fully remote work with U.S. business-hour alignment.
• High-trust position with direct exposure to leadership and operational decision-making.
• Structured, process-driven environment focused on accuracy, compliance, and reliable execution.
• Opportunity to improve internal organization and operational continuity.
• Potential growth into Operations Manager, Compliance Coordinator, or Executive Operations Lead roles.

Hiring process

• Initial screening followed by a recruiter interview.
• Client interview and offer/onboarding stages.
• After applying, complete a self-recorded introductory video through Spark Hire; multiple takes are allowed before submission.