Senior Administrative Assistant

TL;DR

Senior Administrative Assistant (Administration): Providing critical day-to-day support to the senior leadership team with an accent on complex calendar management and operational excellence. Focus on optimizing workflows, coordinating cross-functional projects, and ensuring maximum efficiency for leadership.

Location: Hybrid - Must be based in Salem, OR (US)

Salary: $81,000 – $106,000 USD

Company

hirify.global develops commercially deployed humanoid robots designed to operate in warehouses and manufacturing facilities to enhance human potential.

What you will do

• Manage complex calendars, travel, and high-stakes communications with precision and discretion.
• Lead improvements in tools and workflows to enhance efficiency and alignment across teams.
• Coordinate cross-functional projects, events, and leadership initiatives.
• Oversee budget tracking, expense reporting, and vendor coordination.
• Act as a professional ambassador for the leadership team to ensure operational excellence.

Requirements

• 4–6 years of administrative support experience for Senior Directors or VPs in a fast-paced, hyper-growth tech company.
• Must have current authorization to work in the United States.
• Proficiency in Google Workspace, Slack, Zoom, Asana, and Navan.
• Proven ability to drive process improvements and manage complex priorities.
• High level of discretion, strong judgment, and ability to handle priorities with poise.

Culture & Benefits

• Comprehensive rewards including a 401(k) plan with 6% company match and stock options.
• 100% company-paid medical, dental, vision, and disability insurance starting on day one.
• Flexible, unlimited PTO for exempt employees and 12 company holidays.
• On-site perks including catered lunches four times a week and healthy snacks.
• Generous paid parental leave and professional development tuition reimbursement.