Experiential Production Coordinator (Events)

TL;DR

Experiential Production Coordinator (Events): Coordinating experiential events and production projects from ideation through execution with an accent on timelines, budgets, vendors, staffing, and client communication. Focus on managing multiple fast-paced productions, solving unexpected operational issues, and maintaining accurate run-of-show and financial documentation.

Location: On-site in New York, New York, with key meetings taken from the company office in NYC and travel to event locations as needed.

Salary: $65,000–$70,000 per year

Company

A 360° full-service creative studio delivering strategic ideation, branding, experiential projects, web development, campaigns, content, and full-scale production for brands and institutions.

What you will do

• Coordinate multiple experiential production projects and maintain timelines, milestones, run-of-show documents, and project records.
• Manage budgets, purchase orders, expenses, margins, post-event reconciliation, and production wrap activities.
• Coordinate vendors, venues, crew, talent, equipment, props, rentals, staffing, and site visits.
• Collaborate with creative, production, client, and internal agency teams to define responsibilities and deliver project materials.
• Communicate project updates, risks, schedule changes, and solutions to stakeholders and clients.
• Support travel processing, event execution, risk management, and resolution of unexpected production issues.

Requirements

• 1–2 years of experience in event production.
• Strong understanding of production workflows, project planning, logistics, scheduling, and documentation.
• Ability to manage multiple projects, think quickly, solve problems, and respond positively to unexpected issues.
• Experience with budgets, vendors, contracts, invoices, release forms, and production resources.
• Strong client relationship management, collaboration, communication, and team coordination skills.
• Strong work ethic, project ownership, flexibility, and willingness to take on unfamiliar challenges.

Culture & Benefits

• Medical, dental, and vision coverage.
• 401(k) with a company contribution and matching opportunity up to 4%.
• Competitive paid time off, end-of-year recharge, sabbatical program, and parental leave.
• Citibike and Talkspace memberships.
• Inclusive environment focused on diversity, equal opportunity, and reasonable workplace accommodations.