Executive Assistant (AI Infrastructure)

TL;DR

Executive Assistant (AI Infrastructure): Providing operational support to a Founder, managing high-volume calendars, and coordinating complex logistics with an accent on independent decision-making and high-velocity operations. Focus on optimizing executive productivity, managing critical communications, and ensuring seamless travel and scheduling.

Location: Houston, TX. Must be based in Houston and work on a hybrid schedule

Company

hirify.global builds gigawatts of AI data centers to accelerate the future of intelligence and abundance.

What you will do

• Own and manage the executive's calendar end-to-end, proactively resolving conflicts and prioritizing commitments.
• Manage a high-volume inbox, drafting and responding to emails with the executive's voice and judgment.
• Coordinate domestic and international travel logistics, including itineraries and accommodations (~30% travel).
• Maintain CRM records in HubSpot and manage workflows across Google Suite.
• Act as a trusted proxy, making sound, independent decisions in the executive's absence.
• Identify and resolve operational bottlenecks before they impact productivity.

Requirements

• 3+ years of experience as an Executive Assistant in high-responsibility administrative roles.
• Proficiency in Google Suite.
• Proven ability to exercise independent judgment and make decisions on behalf of senior leadership.
• Strong written communication skills for executive-level correspondence.
• Ability to handle sensitive and confidential information with high discretion.
• Willingness to work extended hours and remain responsive during 7 AM – 11 PM as needed.

Nice to have

• Experience in tech companies or high-growth startup environments.
• Familiarity with Microsoft Excel and other productivity tools.
• Degree in Business, Engineering, or a related field.
• Experience with HubSpot and complex, multi-leg travel itineraries.

Culture & Benefits

• High-velocity environment where employees have direct impact without approval chains.
• Opportunity to work with A-players defining the future of AI infrastructure.
• Culture that values ownership, speed, and the ability to thrive in chaos.
• Direct involvement in the critical infrastructure powering the AI revolution.