Administrative Specialist (Field Support & Construction)

Location: Brussels, Belgium; international mobility and flexible working hours across time zones are expected.

Company

hirify.global is an international organization working in more than 190 countries and territories to protect children’s rights, support their development, and deliver humanitarian and administrative programs.

What you will do

• Provide administrative guidance to field and regional offices on premises management, grants, rental advances, compensation claims, and related policies.
• Review premises agreements, capital project submissions, feasibility studies, cost-benefit analyses, and business cases.
• Maintain premises and office equipment records in VISION and coordinate related data requirements with the Accounts Section.
• Review architectural and engineering drawings, technical specifications, bills of quantities, implementation strategies, and risk mitigation plans.
• Support construction, renovation, fit-out, project scheduling, supervision, closeout, defect liability, and preventive maintenance activities.
• Advise on common premises, safety, accessibility, eco-efficiency, EDGE certification, and solar leasing initiatives.

Requirements

• Master’s degree or equivalent in architecture, civil engineering, project, construction, property, or facilities management, or a related field.
• At least 5 years of relevant experience with international exposure in administrative support for property or construction projects.
• Strong analytical, financial review, project management, and interpersonal skills.
• Proficiency in English is required.
• Readiness for international professional mobility and potential deployment in humanitarian contexts.
• Selected candidates must pass medical clearance, reference and background checks, and meet host-country visa requirements.

Nice to have

• Knowledge of Arabic, Chinese, French, Russian, or Spanish.
• Combined experience in premises and construction, emergency operations, or complex settings.
• Knowledge of UN standards, TTCP guidelines, accessibility, green building, and eco-efficiency initiatives.
• Experience in development, fragile, or humanitarian contexts at country level.

Culture & Benefits

• Inclusive and diverse international working environment grounded in hirify.global’s values of care, respect, integrity, trust, accountability, and sustainability.
• Professional and personal development opportunities.
• Paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities.
• Flexible working hours to support collaboration across time zones while prioritizing staff wellbeing.
• Visa facilitation for international professional positions and support for humanitarian deployments.

Hiring process

• Only shortlisted candidates proceed to the next stage.
• Selected candidates undergo academic and employment verification, reference and background checks, medical clearance, and applicable visa processing.