Facilities & Operations Assistant

TL;DR

Facilities & Operations Assistant (Administration): Supporting day-to-day operations and administrative functions for the London office with an accent on supplier management, financial processes, and operational coordination. Focus on ensuring workplace efficiency, managing the facilities helpdesk, and coordinating internal projects.

Location: Must be based in London and able to work in the office four days per week (Hybrid)

Company

One of the world's leading news organisations, globally recognised for its authority, integrity, and accuracy in delivering quality information worldwide.

What you will do

• Manage the Facilities Helpdesk, coordinating with suppliers to ensure efficient request completion.
• Handle financial administration, including raising purchase orders and processing invoices.
• Provide administrative support for the London Facilities team across soft services, hard services, and projects.
• Coordinate the onboarding of new facilities suppliers and contractors.
• Maintain Facilities intranet pages and produce operational reports and analysis.
• Liaise with Finance, People, and Health & Safety teams to ensure company process compliance.

Requirements

• Previous administrative experience, ideally within Facilities Management or Operations.
• Experience supporting financial administration, specifically POs and invoice processing.
• Proficiency in IT skills, particularly Google Workspace.
• Strong organisational skills and high attention to detail.
• Must be based in London, UK.

Nice to have

• IOSH Working Safely qualification.
• Experience supporting workplace or facilities projects.

Culture & Benefits

• Warm, collaborative culture with a strong commitment to diversity, equity, and inclusion.
• Generous annual leave and medical cover.
• Inclusive parental leave packages.
• Subsidised gym memberships.
• Opportunities for professional growth and community contribution.