Documentation Administrative Assistant [26150]

Location: Prague, Czech Republic

Company

HE Space provides managed services and human resources to the international space sector, supporting engineering, science, software, operations, and administrative activities across European space programmes.

What you will do

• Support publication of tender notices, contract award notices, and contract modifications.
• Manage procurement and contract documentation, records, filing systems, databases, and shared mailboxes.
• Maintain digital archives, reporting files, operational records, and document repositories.
• Handle sensitive and classified documentation, ensuring proper tracking, archiving, and lifecycle management.
• Support configuration management by maintaining controlled records, tracking documentation changes, and checking accuracy and completeness.
• Coordinate documentation-related requests and responses across finance, HR, procurement, ICT, and engineering functions.

Requirements

• At least 4 years of experience in business or public administration.
• Experience with document and records management.
• Strong coordination, stakeholder management, communication, and customer-service skills.
• Ability to manage multiple priorities and deadlines with accuracy and attention to detail.
• Proficiency with digital collaboration tools and office applications.
• Ability to meet security clearance requirements.

Culture & Benefits

• International working environment in the European space sector.
• Opportunity to contribute to major space programmes and multidisciplinary initiatives.
• Inclusive workplace committed to diversity and respectful collaboration.

Hiring process

• Submit a CV in English in Word or PDF format.
• Quote job reference CZ-HP-26150 when applying.
• Applications are accepted until 05/09/2026.