Administrative Coordinator (Music Business & Legal Affairs)

TL;DR

Administrative Coordinator (Music Business & Legal Affairs): Providing comprehensive administrative and personnel support to the Music B&LA team with an accent on payment processing, vendor onboarding, and document management. Focus on maintaining accurate financial records, coordinating complex scheduling, and supporting music clearance and cue sheet administration.

Location: Must be based in New York, NY. This position follows a hybrid schedule requiring 4 days per week in the office.

Salary: $50,000 - $70,000 yearly

Company

hirify.global is a leading global media and entertainment company creating world-class content across film, television, streaming, and theme parks.

What you will do

• Process and record high volumes of payments and reconcile discrepancies.
• Facilitate vendor onboarding and maintain organized transaction records.
• Manage scheduling, travel arrangements, and expense reporting for the team.
• Support cue sheet administration and music clearance research.
• Draft correspondence and provide basic document support, including red-lining agreements.
• Perform general office duties and maintain electronic and physical filing systems.

Requirements

• 2+ years of administrative, finance, or accounting experience.
• Prior experience in a music, production, or entertainment law firm environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills and attention to detail.
• Ability to work in a high-speed, high-volume office environment.

Nice to have

• Bachelor’s degree.
• Knowledge of music business and legal terminology.
• Experience supporting senior-level executives.

Culture & Benefits

• Comprehensive benefits including medical, dental, and vision insurance.
• 401(k) retirement plan with company contributions.
• Paid leave and tuition reimbursement programs.
• Inclusive culture with a focus on community impact and professional development.