Assistant Project/Resource Manager

TL;DR

Assistant Project/Resource Manager: Supporting defense cybersecurity programs through a balanced focus on project coordination, resource planning, governance, and reporting. Focus on maintaining schedules and budgets, coordinating personnel and materials, managing risks and changes, and analyzing resource data for program-level decisions.

Location: Hybrid role based at the Cyber Centre of Excellence in Maidenhead, United Kingdom. Candidates must be able to obtain and maintain the required security clearance; British citizenship and UK residency for the required period may be necessary for SC or DV clearance.

Company

Ultra I&C's Cyber business develops cryptographic and key management solutions for customers operating in tactical and strategic environments.

What you will do

• Facilitate monthly resource management and forward-load planning with department heads and project managers.
• Maintain project schedules, documentation, budgets, RAID information, and change requests.
• Coordinate personnel, equipment, and materials to support timely project execution.
• Organize project meetings, communicate progress, and track action items through completion.
• Identify project risks and issues, develop resolution strategies, and support internal and external audits.
• Analyze resource and project data to support senior leadership decision-making and governance.

Requirements

• Strong data literacy, including analysis of resource spreadsheets and identification of allocation bottlenecks or scheduling conflicts.
• High attention to detail when reviewing deliverables against compliance, methodology, and governance frameworks.
• Assertive and professional communication skills for stakeholder follow-up and status collection.
• Strong proficiency in Microsoft Excel and standard project management software such as MS Project.
• Ability to obtain and maintain the required security clearance.
• British citizenship and the required UK residency history may be necessary to qualify for SC or DV clearance.

Nice to have

• Experience with project administration, RAID logs, schedules, and meeting minutes.
• Experience with resource or capacity planning software.
• Familiarity with Agile, Scrum, or PRINCE2 methodologies.
• APM or PRINCE2 Foundation certification.
• Experience improving project workflows and processes.

Culture & Benefits

• Hybrid working with flexible working hours.
• Annual bonus scheme and private medical cover.
• 25 days of holiday plus bank holidays, with the option to buy five additional days.
• Pension contribution and four-times life assurance cover.
• Flexible benefits, including a cycle-to-work scheme and will writing support.
• Security clearance allowance where applicable and subject to holding the required clearance.