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Location: Shanghai, China

Company

A global pharmaceutical company focused on developing breakthroughs that improve patients' lives.

What you will do

• Provide comprehensive administrative support to multiple leaders, including complex calendar management, high-level meeting scheduling, travel arrangements, and expense coordination.
• Manage incoming and outgoing mail, confidential correspondence, electronic files, distribution lists, and organizational charts.
• Coordinate meetings, conference rooms, teleconferences, external visits, and related logistics.
• Prepare meeting minutes, track follow-ups, expedite workflows, and support efficient communication.
• Process purchase orders, track invoices, and maintain accurate financial records.
• Work independently, prioritize urgent issues, exercise sound judgment, and provide backup support when needed.

Requirements

• High School Diploma or GED with at least 4 years of experience.
• Strong interpersonal, problem-solving, verbal, and written communication skills.
• Proven ability to perform administrative functions proactively and deliver accurate, timely work.
• Excellent attention to detail, organization, time management, prioritization, and confidentiality skills.
• Experience coordinating domestic and international travel.
• Proficiency with telephone reception, customer service, email etiquette, Microsoft Word, Excel, PowerPoint, and Outlook.

Nice to have

• Experience with ERP systems, Concur, WebEx, or Ariba.
• Experience working collaboratively with diverse teams in a fast-paced environment.
• Experience using generative AI tools such as ChatGPT or Microsoft Copilot, with an understanding of responsible AI practices, risk management, and ethical use.

Culture & Benefits

• Purpose-driven work supporting therapies that improve patients' lives.
• Self-directed environment with increasing responsibility and accountability.
• Collaborative workplace with opportunities to share knowledge and support colleagues.