PMO Coordinator

TL;DR

PMO Coordinator (Project Governance and Analytics): Managing PMO processes, portfolio data, governance standards, reporting, and project management tools for healthcare and advanced manufacturing projects with an accent on process discipline, KPI quality, and cross-functional coordination. Focus on administering MS Project and Azure DevOps, consolidating resource and capacity plans, coordinating gate reviews, and improving agile practices within a stage-gate framework.

Location: Berlin, Germany

Company

hirify.global develops precision-engineered components and subsystems for healthcare, robotics, advanced manufacturing, minimally invasive surgery, and 3D metal printing.

What you will do

• Maintain and improve PMO procedures, templates, checklists, dashboards, and governance standards.
• Coordinate gate reviews, portfolio boards, PMO meetings, agendas, documentation, minutes, and action tracking.
• Define and maintain KPI data, portfolio reporting, management summaries, and ad hoc analyses.
• Safeguard portfolio data quality and maintain consolidated resource and capacity plans.
• Administer MS Project and Azure DevOps, including user permissions, project structures, templates, and configurations.
• Support tool rollouts, train project teams, provide first-level support, and optimize agile practices within the stage-gate framework.

Requirements

• Bachelor’s degree in Business Administration, Project Management, or a comparable field.
• Knowledge of project management methods and governance models, including classic, agile, and stage-gate approaches.
• Confident use of MS Project, Azure, SharePoint, Excel, and PowerPoint; Power BI experience is advantageous.
• Good knowledge of AI tools and their application to automate repetitive tasks and KPI processes.
• Strong affinity for data, numbers, and KPIs, with an accurate, structured, and process-oriented working style.
• Good English communication skills at GER-B2 level are required; German is welcome but not required.

Nice to have

• PMI CAPM/PMP, IPMA Level D, PRINCE2 Foundation, Scrum, or another project management certification.
• Experience in a PMO, project office, project controlling, business administration, or governance coordination role.
• Basic understanding of product development in a regulated environment.
• Power BI and dashboard reporting experience.

Culture & Benefits

• Collaborative environment focused on teamwork, empowerment, and continuous improvement.
• Work with technologies supporting healthcare, robotics, and advanced manufacturing.
• Confidential handling of project, financial, and personnel data is expected.
• Compliance with quality, occupational safety, and environmental regulations is required.
• Equal employment opportunity workplace with accommodation support available during the hiring process.