Executive Assistant / Office Manager (AI)

TL;DR

Executive Assistant / Office Manager (AI): Supporting ANZ Go-To-Market executives and improving business operations with an accent on strategic partnership, complex scheduling, and cross-functional execution. Focus on using AI-enabled workflows, coordinating global stakeholders across time zones, and delivering high-visibility executive events and operational systems.

Location: Sydney, Australia. Work arrangements may vary between hybrid, office-based, and remote depending on business needs and the role.

Company

hirify.global creates enterprise automation software designed to transform how organizations work.

What you will do

• Act as a strategic thought partner to ANZ Go-To-Market executives, anticipating priorities and making informed decisions on their behalf.
• Coordinate cross-functional stakeholders across Sales, Customer Success, Marketing, Operations, Finance, and Product.
• Plan and execute leadership offsites, executive meetings, customer events, all-hands, and global planning sessions.
• Manage complex executive calendars, domestic and international travel, expenses, budgets, and purchasing.
• Use AI tools to improve scheduling, communications, research, meeting preparation, and operational workflows.
• Mentor Executive Assistants and share operational best practices across the organization.

Requirements

• 8+ years of experience supporting C-level or senior executives at VP level and above in a fast-paced global organization.
• Experience acting as a strategic business partner rather than only managing schedules.
• Strong experience using AI tools such as ChatGPT, Claude, or Microsoft Copilot to improve productivity.
• Experience supporting globally distributed teams and managing international schedules across multiple time zones.
• Exceptional judgment, discretion, executive presence, organizational skills, and business acumen.
• Experience planning high-profile executive meetings, customer events, offsites, board meetings, or leadership summits.

Culture & Benefits

• Fast-moving, growth-oriented environment focused on enterprise automation.
• Flexible work arrangements may be available depending on business and role requirements.
• Inclusive workplace with equal-opportunity practices and reasonable accommodations.
• Applications are assessed on a rolling basis with no fixed deadline.