Billing & AP Specialist

Location: Minnetonka, Minnesota, United States; hybrid, with at least one day per week in the office

Company

IT services and solutions provider supporting midsized organizations.

What you will do

• Generate customer invoices, apply payments, reconcile account balances, and support collections.
• Review, code, approve, and process vendor bills and payments through ACH and vendor portals.
• Reconcile vendor statements, employee expenses, and company credit card transactions.
• Maintain accurate customer, vendor, billing, and invoicing records.
• Support account reconciliations, variance investigations, month-end close, reporting, and special projects.
• Communicate with customers, vendors, Sales, and internal teams to resolve billing and payment questions.

Requirements

• Working knowledge of GAAP.
• Proficiency in Excel, including PivotTables, XLOOKUP, VLOOKUP, and SUMIFS.
• Solid understanding of accounts payable, accounts receivable, service billing, and billing processes.
• Understanding of sales tax regulations and purchasing-related compliance requirements.
• Knowledge of purchasing compliance and procurement best practices.
• Strong attention to detail, accuracy, prioritization, deadline management, and written and verbal communication skills.
• Familiarity with AI tools, with sound judgment and verification of results.
• Associate’s or Bachelor’s degree in Accounting, Finance, or equivalent relevant experience.
• Experience in the IT services industry and with IT service contracts.

Nice to have

• At least 3 years of accounting, AP, AR, billing, or related experience.
• Experience with Sage Intacct, ConnectWise Manage, or similar ERPs.
• Experience in a high-volume accounting environment.

Culture & Benefits

• Hybrid work with at least one office day per week.
• Culture centered on continuous improvement, teamwork, honesty, transparency, accountability, and disciplined execution.
• 401(k), health, dental, vision, life insurance, flexible spending account, and health savings account.
• Paid sick time, paid time off, and an employee assistance program.