Sr. Site Administrative Assistant (Life Sciences)

TL;DR

Sr. Site Administrative Assistant (Administration): Providing high-level administrative support and schedule management for senior leadership in a medicine manufacturing environment with an accent on executive coordination and confidentiality. Focus on managing complex travel itineraries, organizing site events, and ensuring seamless operational flow for SVPs.

Location: Fully onsite in Houston, TX, US. Relocation assistance is available for eligible candidates.

Company

hirify.global is a global leader in the life sciences sector, operating 30+ sites across five continents to manufacture the medicines of tomorrow.

What you will do

• Coordinate and manage complex schedules for SVP and other senior leaders, ensuring availability for collaboration and project deadlines.
• Organize site events and guest visits, acting as the primary point of welcome for visitors.
• Arrange intricate travel plans, itineraries, reservations, and compile essential documentation for meetings.
• Handle a broad variety of administrative tasks with extreme confidentiality and follow up on executive action items.
• Manage expense reporting and oversee the ordering of necessary supplies and materials.
• Maintain and organize documents within electronic filing systems.

Requirements

• Associate or Bachelor’s degree.
• 5+ years of Administrative Assistance experience.
• Proficiency with Microsoft 365 (PowerPoint, Word, Excel, Teams, CoPilot) and Concur Expenses.
• Proven ability to handle confidential information with absolute discretion.
• Exceptional organizational skills with the ability to prioritize multiple tasks under deadline pressure.
• Must be able to work onsite in Houston, TX.

Culture & Benefits

• Agile career opportunities within a dynamic working culture.
• Inclusive and ethical workplace environment.
• Performance-based compensation programs.
• Comprehensive range of global benefits depending on role and location.