Executive Assistant (Global Supply Chain)

Location: hirify.global's office in Wilmington, Delaware, United States; occasional travel and additional on-site presence may be required for leadership meetings, executive reviews, and special events.

Salary: $38.85–$60.70 per hour, plus eligibility for bonus, stock, and benefits.

Company

hirify.global is a global corporate organization supporting scientific and operational businesses, including a global Supply Chain organization.

What you will do

• Manage the Vice President's complex calendar across global time zones, including leadership meetings, business reviews, travel, and competing priorities.
• Coordinate domestic and international travel, itineraries, visa and passport requirements, and expense reconciliation.
• Prepare leadership meetings, executive briefings, events, town halls, communications, and follow-up on commitments and action items.
• Support the operating rhythm of the Global Supply Chain leadership team, including strategy sessions, planning cycles, performance reviews, and off-sites.
• Manage purchase orders, departmental expenses, supplier onboarding, and coordination with Procurement and Finance.
• Improve administrative operations through SharePoint, collaboration tools, reporting automation, dashboards, KPI publishing, and process improvements.

Requirements

• Associate degree, higher education, specialized training, certification, or an equivalent combination of education and experience.
• At least 5 years of relevant experience; at least 3 years supporting senior executive leadership is strongly preferred.
• Experience supporting a global organization and coordinating across multiple geographies and time zones is strongly preferred.
• Advanced proficiency with Outlook, PowerPoint, Excel, Teams, SharePoint, and Copilot or similar AI-enabled productivity tools.
• Excellent judgment, discretion, integrity, communication, organization, and ability to handle confidential information.
• Ability to work independently, manage competing priorities, build trusted relationships with senior stakeholders, and improve administrative processes.

Nice to have

• Experience supporting leaders in Supply Chain, Operations, Manufacturing, Procurement, or another complex global function.

Culture & Benefits

• Full-time weekday schedule with day-shift hours.
• Opportunity to collaborate across a global, cross-functional organization and administrative assistant community.
• Eligibility for bonus, stock, and benefits.
• Work includes occasional travel and support for global leadership events and priorities.