Executive Administrative Assistant

Location: Onsite in Sunnyvale, California, United States. Occasional travel of up to 10% may be required.

Salary: $43.00–$48.00 per hour, plus potential bonus or incentive pay.

Company

Integrated DNA Technologies is a hirify.global operating company focused on genomics, life sciences, diagnostics, and biotechnology solutions.

What you will do

• Provide comprehensive administrative support to the VP of Digital Transformation and IT, General Counsel, and Chief Commercial Officer.
• Manage complex executive calendars, coordinate meetings across multiple time zones, and prepare executives for key interactions.
• Coordinate domestic and international travel, process expenses, and monitor administrative expenditures.
• Lead logistics for executive visits, leadership meetings, town halls, customer engagements, and special events.
• Coordinate facilities, technology, catering, visitor management, and related services for confidential executive activities.

Requirements

• High school diploma or equivalent.
• At least 6 years of executive administrative support experience in a complex corporate environment.
• Experience managing executive calendars, travel coordination, expense reporting, and meeting logistics.
• Proficiency with Microsoft Office 365 applications and related business systems.
• Ability to work onsite in Sunnyvale, California, move between meeting locations, and carry materials for meeting or event setup.

Nice to have

• Experience supporting senior executives in a global, matrixed corporate environment.
• Experience coordinating executive travel, leadership meetings, onsite events, and cross-functional activities.
• Experience with Concur, Workday, SAP, Microsoft 365, Teams, and SharePoint.

Culture & Benefits

• Collaborative culture focused on scientific excellence, continuous learning, and continuous improvement.
• Medical, dental, and vision insurance.
• Paid time off.
• 401(k) benefits for eligible employees.