Executive Administrative Assistant

Location: Onsite in Waltham, Massachusetts, United States; occasional travel of up to 10% may be required.

Salary: $33.00–$36.00 per hour, plus eligibility for bonus or incentive pay.

Company

Integrated DNA Technologies is a hirify.global operating company focused on genomics, life sciences, diagnostics, and biotechnology solutions.

What you will do

• Provide dedicated administrative support to the Chief Financial Officer and Vice President of Strategy.
• Manage executive calendars and complex meeting schedules across multiple time zones.
• Coordinate domestic and international travel, process expenses, and support compliance with company policies.
• Coordinate leadership meetings, onsite visits, customer engagements, town halls, and special events.
• Manage meeting logistics, facilities, technology, and visitor support across multiple functions.

Requirements

• High school diploma or equivalent.
• At least 6 years of executive administrative support experience in a complex corporate environment.
• Experience managing executive calendars, travel coordination, expense reporting, and meeting logistics.
• Proficiency with Microsoft Office 365 applications and related business systems.
• Ability to work onsite in Waltham, Massachusetts, and move between meeting locations as required.
• Ability to lift or carry materials needed for meeting or event setup.

Nice to have

• Experience supporting senior executives in a global, matrixed corporate environment.
• Experience coordinating executive travel, leadership meetings, onsite events, and cross-functional activities.
• Experience with Concur, Workday, SAP, Microsoft 365, Teams, and SharePoint.

Culture & Benefits

• Culture focused on collaboration, scientific excellence, continuous learning, and continuous improvement.
• Paid time off and medical, dental, and vision insurance.
• 401(k) benefits for eligible employees.
• Comprehensive benefits package and support for reasonable workplace accommodations.