Talent Operations and Workplace Coordinator (SaaS)

TL;DR

Talent Operations and Workplace Coordinator (SaaS): Managing end-to-end interview scheduling and overseeing the San Francisco office environment with an accent on candidate experience and operational efficiency. Focus on coordinating complex interview logistics in Greenhouse and maintaining a high-standard physical workspace.

Location: Hybrid: Must be based in San Francisco, CA (minimum 2 days/week in office)

Salary: $67,200 - $79,000 USD

Company

hirify.global is a mental health benefits platform for employers providing global access to diverse emotional and professional well-being resources.

What you will do

• Manage end-to-end interview scheduling, candidate communications, and logistics using Greenhouse ATS.
• Oversee the San Francisco office, managing vendor relationships (cleaning, security, F&B) and supplies.
• Plan and execute in-office events, team lunches, and celebrations.
• Support People Operations with onboarding/offboarding workflows, background checks, and HR data in Rippling.
• Act as the primary point of contact for visiting candidates and guests to ensure a professional experience.

Requirements

• 1+ year of experience in office administration, hospitality, or HR/recruiting settings.
• Proficiency in Google Suite and Microsoft Office.
• Must be authorized to work in the US without sponsorship (no I-983 or STEM OPT sponsorship available).
• Experience working in a startup or fast-paced environment.
• Strong attention to detail and ability to multitask effectively.

Nice to have

• Prior experience with Greenhouse ATS and Rippling HRIS.
• Proficiency using AI tools such as Claude or ChatGPT to optimize workflows.
• Previous recruiting support experience.

Culture & Benefits

• Comprehensive health coverage: Medical, Dental, Vision, and Life insurance with HSA/FSA options.
• Financial wellness tools including 401k and financial planning through Origin.
• Generous time off and company-wide Collective Pause Days.
• Professional development and annual wellness stipends.
• Family support via parental leave and benefits through Carrot and UrbanSitter.