Executive Assistant (Legal)

TL;DR

Executive Assistant (Legal): Providing high-level administrative support to a U.S. law firm owner with an accent on calendar management, media coordination, and legal document organization. Focus on optimizing administrative workflows, managing complex scheduling across time zones, and utilizing AI tools for productivity.

Location: Remote (Must be based in Latin America to align with U.S. Central Standard Time business hours)

Company

hirify.global is a professional outsourcing firm that matches skilled virtual assistants with global clients.

What you will do

• Manage complex calendars and schedule appointments for the firm's owner across multiple time zones.
• Coordinate press interviews and media appearances with journalists and external stakeholders.
• Organize and maintain legal documentation and electronic files using Clio.
• Draft professional correspondence and serve as the primary point of contact for clients, attorneys, and vendors.
• Identify and implement improvements to administrative workflows and internal systems.
• Leverage AI productivity tools to enhance drafting, scheduling, and note-taking.

Requirements

• Minimum 3 years of experience as an Executive Assistant, preferably supporting attorneys or executives remotely.
• Must be based in or near the U.S. Central Standard Timezone (LATAM).
• Fluent English (C1+) in both written and spoken communication.
• Proficiency in calendar management and professional email etiquette.
• High level of discretion and professionalism when handling confidential legal information.
• Dedicated private home office with a lockable door and reliable high-speed internet.

Nice to have

• Experience with Clio or other legal practice management software.
• Proficiency with AI tools like ChatGPT, Claude, or Microsoft Copilot.
• Prior experience supporting a U.S.-based law firm.
• Experience coordinating media interviews or executive communications.

Culture & Benefits

• Fully remote work arrangement.
• Opportunity to work with a growing U.S. law firm.
• Professional growth through process improvement and AI integration.
• Exposure to legal practice management and high-level media coordination.