Executive Assistant

TL;DR

Executive Assistant (Executive Operations): Supporting two senior leaders by managing executive communications, complex calendars, administrative operations, and stakeholder coordination with an accent on discretion, responsiveness, and cross-time-zone scheduling. Focus on translating real-time phone instructions into actionable tasks, protecting executive time, maintaining Salesforce records, and driving follow-ups to completion.

Location: Remote from South Africa; availability during U.S. business hours and reachable by phone from 9:00 AM–5:00 PM CST is required.

Company

Recruitment partner hiring for a client seeking dedicated executive support.

What you will do

• Manage executive inboxes, prioritize correspondence, draft communications, and coordinate follow-ups.
• Own complex calendars, resolve scheduling conflicts, and coordinate Zoom and Microsoft Teams meetings across multiple time zones.
• Receive phone-based task delegation, document verbal instructions, track priorities, and confirm completion.
• Coordinate domestic and international travel, meeting agendas, notes, action items, files, and business records.
• Maintain Salesforce CRM records and track projects, deadlines, and executive priorities.
• Communicate with clients, vendors, internal teams, and external stakeholders as a trusted representative of leadership.

Requirements

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar executive support role.
• Experience managing executive inboxes, complex calendars, confidential information, and external stakeholder communications.
• Exceptional written and verbal English communication skills.
• Availability to remain reachable by phone from 9:00 AM–5:00 PM CST.
• Fast and accurate typing, strong organization, multitasking ability, and close attention to detail.
• Proficiency with Microsoft Outlook, Microsoft Office 365, Zoom, Microsoft Teams, and Salesforce CRM.

Culture & Benefits

• Fully remote work arrangement.
• Fast-paced environment requiring proactive ownership and independent execution.
• Direct support for senior leaders with exposure to strategic priorities and special projects.
• Work involving confidential communications and trusted stakeholder relationships.

Hiring process

• Initial screening with hirify.global.
• Client interview.
• Final selection and onboarding.