Executive Assistant

Location: South Africa; remote with availability during 9:00 AM–5:00 PM CST

Company

hirify.global is hiring for a client seeking dedicated executive support for two senior leaders.

What you will do

• Manage executive inboxes in Microsoft Outlook, prioritize communications, draft responses, and track follow-ups.
• Coordinate complex calendars, meetings, Zoom and Microsoft Teams logistics across multiple time zones.
• Receive phone-based task delegation, convert verbal instructions into actionable tasks, and track completion.
• Arrange domestic and international travel, prepare agendas, record meeting notes, and follow up on action items.
• Organize business records, support research and special projects, and coordinate vendors and administrative workflows.
• Maintain Salesforce CRM records, track projects and deadlines, and coordinate with clients and external stakeholders.

Requirements

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar executive support role.
• Experience managing executive inboxes, complex calendars, confidential information, and external stakeholder communications.
• Exceptional written and verbal English communication skills.
• Availability to remain reachable by phone throughout 9:00 AM–5:00 PM CST.
• Fast and accurate typing, strong organization, multitasking ability, and close attention to detail.
• Proficiency with Microsoft Outlook, Microsoft Office 365, Zoom, Microsoft Teams, and Salesforce CRM.

Culture & Benefits

• Remote full-time work arrangement.
• Direct support for senior leadership in a fast-paced environment.
• Work involving confidential information, real-time coordination, and independent task ownership.

Hiring process

• Initial screening with hirify.global.
• Client interview.
• Final selection and onboarding.