Administrative Assistant (Logistics & Supply Chain)

TL;DR

Administrative Assistant (Logistics & Supply Chain) (Excel/logistics): Supporting shipping documentation, inventory data, and administrative workflows for international supplier and warehouse operations with an accent on advanced spreadsheet management, data validation, and process improvement. Focus on coordinating logistics across Indonesia, China, and multiple time zones, automating repetitive workflows, and maintaining accurate operational records.

Location: Permanent remote work within Perth, Australia (AWST) business hours, 8:00 am–5:00 pm.

Company

hirify.global provides remote staffing and contractor placement services for client businesses.

What you will do

• Coordinate shipping documentation and logistics between factories and warehouses across multiple countries.
• Validate packing lists, commercial invoices, inventory records, and goods receipts.
• Enter, upload, and process spreadsheet data in inventory management systems.
• Create and maintain Excel templates and identify opportunities to automate logistics workflows.
• Coordinate tasks through project management and communication platforms, providing real-time support during business hours.
• Prioritize work during seasonal production fluctuations and collaborate across time zones.

Requirements

• Experience as a Virtual Assistant, Administrative Assistant, or in a similar role.
• Advanced Microsoft Excel skills, including formulas, linked sheets, pivot tables, data validation, and automation.
• Excellent English communication skills, with strong attention to detail and accuracy.
• Proactive problem-solving skills and the ability to work independently with minimal supervision.
• Reliable internet connection and a distraction-free work environment.
• Ability to learn new systems quickly and use tools such as Monday, Microsoft Teams, WhatsApp, and WeChat.

Nice to have

• Experience with logistics, inventory management, or shipping documentation.

Culture & Benefits

• Part-time schedule of 20 hours per week initially, with potential growth into a full-time role.
• Flexible scheduling, preferably four hours per day across five days or four days per week.
• Permanent work-from-home arrangement.
• Health insurance coverage for eligible locations.
• Immediate hiring and seasonal workload flexibility.

Hiring process

• Complete application assessment questions, a technical check, and a voice recording.
• Hourly pay is determined based on performance during the application process.