Executive Assistant (Finance)

TL;DR

Executive Assistant (Finance): Managing day-to-day administrative and bookkeeping tasks for a private investment firm with an accent on email management, calendar scheduling, and financial organization. Focus on maintaining CRM systems, processing invoices, and ensuring strict confidentiality of high-net-worth client data.

Location: Remote (Philippines / South Africa)

Salary: $400 - $600 a month

Company

hirify.global is a service provider connecting highly organized assistants with businesses and investment firms.

What you will do

• Manage executive email inboxes and calendars, including scheduling meetings and appointments.
• Maintain and update the company CRM (Excel-based) and track client communications.
• Handle basic bookkeeping tasks and process invoices using QuickBooks.
• Prepare reports, presentations, and maintain detailed spreadsheets.
• Provide general administrative support to two business partners.
• Manage sensitive financial and client information with absolute discretion.

Requirements

• Proven experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Familiarity with QuickBooks and basic bookkeeping principles.
• Must be based in the Philippines or South Africa.
• Excellent written and verbal communication skills.
• Ability to work independently and maintain strict confidentiality.

Culture & Benefits

• 100% remote work environment with no activity trackers.
• Flexible working hours, starting at approximately 10 hours per week.
• Opportunity for hours to increase as the business grows.
• Birthday bonus ($50) and testimonial bonus ($200).
• Supportive and collaborative relationship with the business owners.