Workplace Operations Assistant

TL;DR

Workplace Operations Assistant (Office Administration): Coordinating daily office operations in Edinburgh with an accent on visitor services, supplies, couriers, vendors, and workplace facilities. Focus on maintaining an efficient office environment, supporting events, resolving facilities issues, and ensuring smooth day-to-day administration.

Location: Edinburgh, UK; requires working in the office 5 days a week, Monday to Friday. Applicants must have and maintain the right to work in the United Kingdom from the first day of employment; visa sponsorship is not available.

Company

hirify.global is a global data and AI platform that helps investment professionals manage complex financial, portfolio, market, and client information.

What you will do

• Coordinate daily office operations and provide administrative support to the local Workplace Operations team.
• Manage incoming and outgoing couriers, visitors, workspace questions, and front-of-house requests.
• Print, scan, file, and maintain official documentation.
• Support in-office meetings, conferences, and other events.
• Manage office and pantry inventory, including ordering and restocking supplies.
• Coordinate with building facilities managers and vendors on repairs, fittings, and problem resolution.

Requirements

• High school diploma.
• Experience with administrative and clerical procedures and systems.
• Strong communication and interpersonal skills with a friendly, approachable manner.
• Computer proficiency and familiarity with office equipment.
• Current and ongoing right to work in the UK; visa sponsorship is unavailable.

Culture & Benefits

• Values ownership, collaboration, client focus, innovation, and continuous learning.
• Inclusive workplace committed to diversity, belonging, and equal opportunity.
• Reasonable accommodations are available for candidates with disabilities during hiring and employment.
• Full-time office-based schedule from Monday to Friday.

Hiring process

• Formal interview process required before an offer is made.
• hirify.global does not request equipment or supply purchases during onboarding.