Senior Executive Assistant (AI)

TL;DR

Senior Executive Assistant (AI/Administration): Partnering with the Chief Product Officer to optimize executive bandwidth and operational cadence with an accent on AI-driven workflow automation and complex event production. Focus on strategic calendar architecture, high-touch customer engagement, and synthesizing executive communications using generative AI.

Location: Hybrid from Okta hubs in San Francisco, Seattle, Chicago, New York, or Toronto

Salary: $120,000 — $185,000 USD

Company

Okta is a cybersecurity leader building trusted, neutral infrastructure to secure identities across AI and human systems.

What you will do

• Manage strategic multi-time-zone calendars, protecting deep-work time and triaging external speaking invitations.
• Own end-to-end execution of monthly product leadership meetings, including agenda setting and action item tracking.
• Lead planning, budgeting, and execution for executive offsites, regional gatherings, and product summits.
• Coordinate high-value customer briefings, Advisory Board sessions, and enterprise customer escalations.
• Leverage generative AI tools to draft executive communications, meeting summaries, and automate repetitive administrative workflows.
• Organize complex domestic and international travel and multi-hub logistics for the CPO.

Requirements

• 7+ years of administrative experience, with 3+ years directly supporting C-level or SVP executives in high-growth enterprise SaaS or security.
• Practical experience leveraging generative AI tools (ChatGPT, Claude, Gemini, Copilot) and automation software to streamline workflows.
• Proven track record in planning and executing high-impact executive offsites and multi-day events.
• Must be based in or able to work in a hybrid capacity from San Francisco, Seattle, Chicago, New York, or Toronto.
• Advanced proficiency in Google Workspace, Slack, and project management tools such as Jira, Confluence, or Asana.
• Ability to handle highly sensitive information regarding product roadmaps and organizational updates with complete confidentiality.

Culture & Benefits

• Comprehensive health, dental, and vision insurance.
• 401(k) and flexible spending accounts.
• Generous paid leave, including PTO and parental leave.
• Immersive, in-person onboarding experience to accelerate impact.
• Collaborative global community spanning over 20 offices worldwide.