Executive Assistant (AI Legaltech)

TL;DR

Executive Assistant (AI Legaltech): Supporting the Chief Product Officer and Chief Technology Officer through complex calendar, travel, communication, and operational coordination with an accent on executive prioritization, cross-time-zone collaboration, and workflow optimization using AI. Focus on designing efficient leadership schedules, protecting focus time, coordinating high-impact meetings and offsites, and building systems that improve team operations.

Location: On-site at the Union Square office in New York City, United States

Salary: $131,750–$155,000 annually, plus equity.

Company

An AI-native legal technology company providing an intelligent workspace and end-to-end workflows for legal professionals worldwide.

What you will do

• Manage calendars, travel logistics, email, and expenses for the Chief Product Officer and Chief Technology Officer.
• Coordinate internal and external meetings across Stockholm, New York, London, Sydney, and other time zones.
• Plan and execute recurring meetings, offsites, workshops, and team gatherings.
• Triage inbound requests, protect focus time, and support clear communication and decision-making.
• Provide operational support for projects, initiatives, and cross-functional collaboration.
• Identify friction points and build improved systems and workflows, including AI-enabled productivity processes.

Requirements

• Proactive, highly organized, and able to take full ownership of operational support.
• Experience in a technology, scale-up, or startup environment.
• Exceptional attention to detail and a strong preference for structure and efficiency.
• Strong communication skills and confidence handling sensitive or high-stakes communication.
• High discretion, maturity, and the ability to build trust with senior stakeholders.
• Comfort with Google Workspace, Slack, Notion, and learning new systems quickly.

Culture & Benefits

• In-person work environment designed for high-impact collaboration.
• Competitive salary, equity, comprehensive benefits, and productivity tools.
• Medical, dental, and vision coverage with multiple plan options.
• Generous parental leave, dependent care support, Maven Clinic access, and One Medical membership.
• 401(k) with company match, commuter benefits, life insurance, disability coverage, and unlimited PTO.
• Additional voluntary benefits including identity protection, legal coverage, and pet savings programs.