Executive Administrative Assistant – Communications (Entertainment)

TL;DR

Executive Administrative Assistant (Administration): Providing high-level administrative support to senior executives in the immersive technology and media sector with an accent on complex calendar management, confidential correspondence, and travel coordination. Focus on optimizing executive workflows, managing intricate logistics across time zones, and producing high-stakes presentations.

Location: New York City, NY (Onsite)

Salary: $75,000 — $135,000 USD

Company

hirify.global is a leader in immersive experiences, technology, and media, operating the Sphere venues and MSG Networks.

What you will do

• Coordinate complex schedules and meetings across East and West Coast offices in a shifting environment.
• Manage intricate travel itineraries, orchestrate all necessary arrangements, and monitor schedules.
• Prepare meeting agendas, distribute notes, and handle high-level executive correspondence.
• Design and format executive presentations and materials using advanced PowerPoint capabilities.
• Handle sensitive, highly confidential, and proprietary information with absolute discretion.
• Collaborate with other administrative assistants to ensure seamless team synchronization.

Requirements

• 5+ years of experience supporting senior executives in complex organizations.
• Experience in software development or entertainment industries preferred.
• High proficiency in Microsoft Outlook, Excel, Word, and advanced PowerPoint.
• Ability to manage highly changeable calendars with diplomacy and tact.
• Proven track record of handling ambiguity and complexity in large, matrixed organizations.
• Must be available outside of normal business hours as needed to accommodate schedules.

Culture & Benefits

• Robust tools and resources provided for upskilling and career advancement.
• Strong commitment to diversity, equity, and inclusion.
• Focus on employee longevity and professional development.
• Equal Opportunity Employer adhering to all federal and state nondiscrimination laws.