Administrative Assistant

TL;DR

Administrative Assistant (Administration): Providing high-level support to agency leaders and departments with an accent on complex calendar management and administrative operations. Focus on optimizing executive productivity, coordinating domestic and international travel, and ensuring seamless day-to-day agency operations.

Location: Flexible hybrid role requiring approximately one day per week in the New Berlin, WI headquarters

Salary: $50,000 - $60,000 annually

Company

hirify.global is an experiential marketing agency focused on creating immersive brand experiences that blend physical, digital, and social worlds.

What you will do

• Provide high-level executive support by managing complex calendars and prioritizing business demands.
• Coordinate domestic and international travel, including detailed itineraries and handling disruptions.
• Oversee administrative operations such as purchase orders, supplier setup, and budget routing.
• Plan and execute meetings and events, including agenda preparation, room logistics, and on-site support.
• Build and maintain professional relationships with senior leaders and cross-functional teams to foster collaboration.

Requirements

• Must be based in or able to commute to New Berlin, WI for hybrid work (approx. 1 day/week).
• Advanced proficiency with Microsoft Office and other business operations software.
• Proven experience in executive support and managing competing priorities in a fast-paced environment.
• Ability to handle confidential information with sound judgment and high discretion.
• Strong organizational skills and meticulous attention to detail across multiple operational tasks.

Culture & Benefits

• Comprehensive health, vision, and dental insurance.
• Financial security through 401k and an employee stock purchase plan.
• Generous time off including vacation, personal days, and paid holidays.
• Access to disability, life insurance, and FSA/HSA plans.
• Inclusive work culture committed to valuing diverse backgrounds and perspectives.