Administrative Assistant to the President (Publishing)

TL;DR

Administrative Assistant to the President (Publishing): Providing high-level strategic and administrative partnership to the President of North America with an accent on executive calendar management, global travel coordination, and stakeholder communication. Focus on optimizing leadership effectiveness, managing complex priorities across a matrixed organization, and ensuring seamless business operations.

Location: Hybrid (New York, USA)

Salary: $70,000 - $95,000

Company

hirify.global is one of the world's leading publishers of research, specializing in academic journals and books to advance scientific and educational knowledge.

What you will do

• Manage complex executive calendars, ensuring effective prioritization of meetings and business commitments.
• Coordinate detailed domestic and international travel itineraries and handle expense management.
• Organize strategic forums, including town halls, leadership meetings, and business reviews.
• Facilitate professional communication between the President's office and internal/external stakeholders.
• Prepare and edit high-quality reports and correspondence involving sensitive or confidential information.
• Support key business initiatives by tracking deliverables and coordinating activities across multiple workstreams.

Requirements

• Bachelor's degree or equivalent professional experience.
• 8+ years of experience supporting senior executives, preferably in a global, matrixed organization.
• Must be based in New York to adhere to the hybrid working policy.
• Advanced proficiency with Microsoft 365 (Outlook, PowerPoint, Word, Teams, CoPilot, Excel).
• Proven ability to handle confidential information with absolute discretion and professionalism.
• Experience supporting C-suite executives or business unit presidents.

Nice to have

• Experience in publishing, media, education, or professional services.
• Familiarity with CRM and expense management platforms used in global organizations.
• Project management experience.

Culture & Benefits

• Comprehensive medical, dental, and vision insurance.
• 401(k) with company match and contribution.
• Hybrid working policy, Summer Hours, and paid time off.
• Tuition assistance and Employee Assistance Program.
• Family-friendly benefits and various employee discounts.