Executive Assistant, Associate

TL;DR

Executive Assistant, Associate (Product Leadership Administration): Supporting hirify.global Product leadership through calendar coordination, team routines, documentation, events, travel, and vendor activities with an accent on organization, communication, and stakeholder coordination. Focus on managing competing priorities, resolving scheduling conflicts, maintaining accurate shared resources, and enabling smooth execution across teams.

Location: Onsite in Arlington, VA, at 1801 S Bell (INDG)

Salary: $80,000–$100,000 per year

Company

hirify.global provides professional information and support services for industry-focused customers.

What you will do

• Provide administrative support to Product leadership and coordinate activities across teams.
• Manage calendars, schedule meetings, resolve conflicts, and support team routines.
• Coordinate team meetings, forums, planning sessions, and small-scale events.
• Arrange logistics, meeting materials, travel, and applicable vendor or procurement activities.
• Maintain shared documentation, templates, and trackers in Teams, SharePoint, and Confluence.
• Gather and monitor information while managing multiple assignments and stakeholders.

Requirements

• Bachelor’s degree or equivalent experience.
• 2+ years of experience providing administrative support to teams in large organizations.
• Experience coordinating calendars, event planning, documentation, and multiple concurrent tasks.
• Excellent written and verbal communication skills.
• Strong judgment, analytical ability, attention to detail, interpersonal skills, and organization.
• Ability to work onsite in Arlington, Virginia.

Culture & Benefits

• Full-time employment within hirify.global.
• Work involves collaboration with all levels of management and multiple internal stakeholders.
• Salary placement depends on experience, skills, education, certifications, and geographic location.
• Commitment to equal opportunity and non-discrimination in employment.