Property Maintenance Coordinator

TL;DR

Property Maintenance Coordinator (Property Management): Coordinating maintenance operations across residential and commercial properties with an accent on work-order management, vendor scheduling, tenant communication, and preventive maintenance. Focus on prioritizing urgent repairs, tracking service delivery and costs, and maintaining accurate documentation across multiple properties.

Location: Remote from Colombia, Mexico, Costa Rica, Argentina, or Brazil; working hours aligned with U.S. business hours.

Company

hirify.global is hiring for a client seeking operational support for residential and commercial property maintenance.

What you will do

• Receive, prioritize, and track maintenance requests and work orders through completion.
• Schedule vendors, contractors, and technicians, confirming appointments and service timelines.
• Communicate repair updates with tenants and escalate emergencies or unresolved issues.
• Schedule preventive maintenance, inspections, and recurring services.
• Maintain invoices, work orders, compliance records, and audit-ready documentation.
• Track maintenance costs, vendor performance, resolution times, and operational metrics.

Requirements

• At least 2 years of experience in property management, maintenance coordination, or facilities operations.
• Experience using Buildium, AppFolio, Yardi, or similar property management software.
• Experience coordinating vendors and managing work orders.
• Strong organizational, multitasking, and follow-up skills.
• Excellent written and verbal English communication skills.
• Proficiency with Google Workspace or Microsoft Office.

Nice to have

• Experience supporting multiple properties or portfolios of 100 or more units.
• Knowledge of HVAC, plumbing, electrical, or general building systems.
• Familiarity with OSHA, safety standards, or property compliance requirements.
• Experience implementing preventive maintenance programs.
• Residential, commercial, or multifamily property management experience.

Culture & Benefits

• Full-time remote work.
• Schedule aligned with U.S. business hours.
• Coordination-focused role with direct interaction among tenants, vendors, property managers, and ownership teams.

Hiring process

• Initial recruiter screening followed by a video interview with a hirify.global recruiter.
• Practical maintenance prioritization exercise.
• Client interview, offer, and onboarding.
• Intro video recorded through Spark Hire is required to complete the application.