Workplace Experience Coordinator (SaaS)

TL;DR

Workplace Experience Coordinator (Administration): Managing day-to-day office operations and employee experience for the Prague hub with an accent on facility coordination, vendor management, and community building. Focus on optimizing office efficiency, streamlining administrative workflows through AI tools, and maintaining high standards of workplace safety and culture.

Location: Prague, Czech Republic (Hybrid)

Company

hirify.global is an autonomous CX platform unifying social marketing, commerce, and customer care for more than 20,000 brands worldwide.

What you will do

• Manage daily Prague office operations to ensure a functional, safe, and inspiring environment.
• Coordinate reception activities, including mail handling, guest welcoming, and meeting room preparation.
• Liaise with building management and maintenance staff to support smooth facility operations.
• Manage external service providers and audit vendors to ensure optimal value.
• Oversee procurement for office supplies and kitchen stock while maintaining H&S standards.
• Organize local office events, wellness workshops, and handle orientation for new hires.

Requirements

• At least 3 years of professional experience in office management, facilities, or high-level administration.
• Fluency in Czech and English is essential for daily communication with local and global stakeholders.
• Proficiency in Google Workspace (Docs, Sheets, Slides).
• Ability to work independently, identify problems, and own the solutions.
• Must be based in Prague to manage physical office operations.

Nice to have

• Curiosity or basic understanding of how AI tools can automate routine administrative tasks.

Culture & Benefits

• International, AI-first workplace with access to leading tools like ChatGPT, Claude, and Gemini.
• Unlimited Paid Time Off, sick days, and community service days.
• Flexible working environment with high levels of trust.
• Multisport card and maternity/parental benefits.
• Modern office located in Karlín featuring a large terrace and grill.