Operations Manager (AI)

TL;DR

Operations Manager (AI): Managing company operations, executive administration, and human resources to ensure organizational success with an accent on employee experience and executive support. Focus on optimizing onboarding processes, coordinating complex executive schedules, and implementing AI-driven automation tools for operational efficiency.

Location: Hybrid: Must be based in San Mateo, California (2-3 days in office)

Company

hirify.global is building the next generation AI-powered data prep and analysis platform to help organizations turn complex data into trusted insights.

What you will do

• Coordinate complex executive scheduling, calendar management, and email correspondence.
• Lead new hire onboarding and manage offboarding processes and documentation.
• Prepare payroll inputs and coordinate with finance to ensure accuracy and timeliness.
• Plan and execute culture-building events and initiatives to strengthen team engagement.
• Support performance review cycles and employee benefits programs.
• Arrange travel logistics, including flights, accommodations, and itineraries.

Requirements

• 5+ years of experience in an operations or human resources role.
• Bachelor's Degree in business administration or a related field.
• Knowledge of automation tools and LLMs such as Claude, ChatGPT, or Gemini.
• Proficiency with HRIS, payroll tools, and calendar management systems.
• Ability to work a hybrid schedule in the Bay Area, CA.

Culture & Benefits

• Comprehensive health insurance with 99% premium coverage for employees.
• Discretionary allowances for cell phone, wifi, gym memberships, and wellness.
• Flexible PTO and professional development allowance.
• Company-sponsored Long Term Disability, Life Insurance, FSA, and HSA.
• Inclusive, merit-based culture fostering diversity.