Office Manager (AI)

TL;DR

Office Manager (AI): Managing day-to-day operations of the Washington D.C. office with an accent on facilities, vendor management, and workplace organization. Focus on building scalable office processes, supporting new hire onboarding, and creating a welcoming physical environment for a high-growth research lab.

Location: On-site in Washington, D.C.

Company

Reflection is a research lab creating open and accessible AI models to democratize intelligence.

What you will do

• Manage daily office operations including facilities, supplies, and meeting rooms.
• Act as the primary point of contact for building management and external vendors.
• Maintain a clean, organized, and functional workspace for employees and guests.
• Coordinate with People Ops and IT to ensure seamless onboarding for new hires.
• Organize in-office catering, team events, and company offsites.
• Oversee health, safety practices, and compliance documentation.

Requirements

• Proven experience in office management or workplace operations, preferably in a startup or high-growth environment.
• Strong organizational skills and ability to handle multiple priorities.
• Resourcefulness and eagerness to build scalable systems and processes.
• Experience managing vendors and office budgets.
• High ownership mindset with a proactive approach to problem-solving.
• Must be based in or able to work on-site in Washington, D.C.

Culture & Benefits

• Competitive salary and stock options to share in the company's success.
• Comprehensive medical, dental, vision, and life insurance with a wellness allowance.
• Daily lunch and dinner provided in the office.
• 22 weeks of paid parental leave for all new parents.
• Unlimited paid time off in the U.S.
• Visa sponsorship support for exceptional talent.