Executive Assistant (AI)

TL;DR

Executive Assistant (AI): Supporting the General Manager and VP of Engineering of Public Sector with day-to-day operations and high-level administrative management with an accent on stakeholder communication and complex scheduling. Focus on managing VIP relations, coordinating government-related visits, and ensuring operational efficiency for the Public Sector leadership team.

Location: Must be based in Washington, DC

Salary: $109,600 - $137,000 USD

Company

Scale AI develops reliable AI systems for enterprises and governments, providing high-quality data and full-stack technologies to power leading models.

What you will do

• Manage complex calendars and schedules for the leadership team, prioritizing commitments and coordinating meetings.
• Coordinate comprehensive travel arrangements, including flights, accommodation, and transportation.
• Act as the primary point of contact for internal and external stakeholders, including clients, partners, and government ministries.
• Handle high-level administrative tasks such as email management, expenses, and document preparation.
• Plan and execute internal team events, off-site meetings, and social initiatives within set budgets.
• Manage confidential information with utmost discretion and professionalism.

Requirements

• 5+ years of experience as an executive assistant in a fast-paced environment, preferably in tech or AI.
• Must be based in Washington, DC.
• Proven experience building and managing relationships with high-level external stakeholders, including government officials.
• Exceptional organizational and time-management skills.
• Proficiency in office productivity tools and ability to learn new software quickly.
• Strong written and spoken communication skills.

Culture & Benefits

• Comprehensive health, dental, and vision coverage.
• Retirement benefits and a learning and development stipend.
• Generous paid time off (PTO).
• Commuter stipend for eligible roles.
• Inclusive and equal opportunity workplace environment.