Executive Assistant

Location: 100% remote anywhere in the United States

Company

hirify.global develops data integrity software, data enrichment products, and strategic services for global organizations.

What you will do

• Manage complex executive calendars across multiple time zones and resolve scheduling conflicts.
• Coordinate domestic and international travel, including transportation, accommodations, visas, and itineraries.
• Prepare meeting materials, agendas, presentations, briefing documents, and executive communications.
• Support leadership meetings, board sessions, customer engagements, events, town halls, and offsites.
• Track action items, deliverables, expenses, and special projects in collaboration with cross-functional teams.
• Serve as a confidential liaison between executives and internal and external stakeholders.

Requirements

• 3–5 years of experience supporting C-Level executives.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
• Ability to use AI tools to draft, edit, summarize, and refine emails, presentations, meeting notes, and executive communications.
• Exceptional judgment, discretion, flexibility, organization, and confidentiality.
• Availability for minimal travel when needed for executive meetings.

Nice to have

• Experience with Concur.
• Experience with Coupa.

Culture & Benefits

• Work-from-anywhere culture within the United States.
• Distributed environment with a presence in 30 countries and offices across more than five continents.
• Career development, learning, and community-building opportunities.
• AI-first workplace with an expectation that employees continuously adopt AI capabilities.
• Core values include openness, determination, individuality, and collaboration.