Executive Assistant

Location: New York City; based in the Hudson Square office 5 days per week

Salary: $140,000–$160,000 per year in expected OTE for candidates based in the United States, plus potential variable compensation, equity, and benefits.

Company

hirify.global provides AI-supercharged risk management and proprietary technology for high-growth companies, replacing traditional insurance brokerage with automated risk advisory services.

What you will do

• Manage and protect multiple executive calendars, resolve complex conflicts, and prioritize competing commitments.
• Coordinate board meetings, investor updates, client and carrier meetings, executive offsites, and leadership meetings end to end.
• Manage executive communications, respond to urgent stakeholder inquiries, and exercise judgment when representing executives.
• Prepare briefing materials, background research, presentations, board decks, and investor materials.
• Build scalable administrative infrastructure, templates, workflows, and systems using new tools, including AI.
• Support office management, team events, offsites, and client hosting.

Requirements

• 5+ years of experience supporting senior executives, preferably multiple executives in a fast-paced environment.
• Exceptional attention to detail, prioritization, organization, and written and verbal communication skills.
• Strong judgment, discretion, integrity, and experience handling confidential and sensitive information.
• Proactive, resourceful, resilient, and calm under pressure when priorities change.
• Ability to build repeatable processes, adopt new tools, and work effectively with people at every level.
• Availability to work from the New York City office 5 days per week.

Nice to have

• Executive Assistant or Chief of Staff experience at a high-growth startup.
• Experience in venture capital, private equity, technology, financial services, consulting, banking, law, hospitality, events, or high-touch client service.

Culture & Benefits

• Equity participation and competitive compensation.
• Medical, dental, vision, life, and disability benefits.
• FSA, HSA, dependent care FSA, and commuter savings accounts.
• 401(k), flexible time off, sick leave, family and medical leave, and major national holidays.
• Curated in-office experience focused on collaboration, community, and innovation.