Office Manager / Executive Assistant (AI Healthcare)

Location: New York City, New York; onsite five days per week, supporting the NYC and Boston offices.

Total cash compensation: $100,000–$120,000 annually, including bonus; equity and bonus offered.

Company

hirify.global is building a fully vertical, AI-native medical group with custom AI tools for healthcare delivery.

What you will do

• Oversee daily office operations, supplies, inventory, vendors, maintenance, repairs, and workplace services.
• Coordinate conference room readiness, guests, office organization, onboarding logistics, and workplace needs.
• Plan and execute team events, offsites, employee engagement activities, and office gatherings.
• Manage executive calendars, scheduling, meetings, travel itineraries, and expense reporting.
• Prepare meeting materials and communications while tracking action items, deadlines, and follow-ups.
• Coordinate between executives and internal or external stakeholders and handle confidential information discreetly.

Requirements

• 3+ years of experience in office management, executive support, or a similar administrative role in a fast-paced startup.
• Exceptional organization, attention to detail, and ability to manage competing priorities.
• Strong written and verbal communication skills with a proactive, solutions-oriented approach.
• Professionalism, sound judgment, discretion, and experience coordinating vendors, events, calendars, and workplace logistics.
• Proficiency with Google Workspace, Notion, Slack, and expense management systems such as Ramp.
• Ability to work onsite in NYC five days per week.

Nice to have

• Familiarity with employee experience, workplace operations, or facilities coordination.

Culture & Benefits

• Opportunity to contribute to AI-driven healthcare experiences at a rapidly scaling startup.
• Broad ownership and professional development opportunities.
• Comprehensive healthcare, vision, and dental coverage.
• 401(k), unlimited PTO, parental leave, equity, and bonus eligibility.
• Culture centered on patient trust and safety, optimistic innovation, open debate, simplicity, and focused execution.