Executive Assistant (AI)

Location: San Francisco, California, United States; 5 days a week in office

Salary: $125,000–$140,000 per year, including base salary and a portion of variable compensation.

Company

hirify.global provides AI and ERP solutions for local and state governments through its public service platform.

What you will do

• Manage complex calendars, inboxes, meetings, travel, and expense reporting for the Chief Administrative Officer, Chief Financial Officer, and General Counsel.
• Coordinate communication and shared priorities across executives and organizational departments.
• Prepare agendas, briefing materials, presentations, meeting notes, action items, and follow-up documentation.
• Plan company events and lead the execution of team offsites, including venues, agendas, and logistics.
• Identify process improvements and maintain operational playbooks for recurring workflows.
• Pilot AI-powered tools for scheduling, meeting transcription, email drafting, presentations, and workflow optimization.

Requirements

• 5+ years of experience as an Executive Assistant, Chief of Staff, or in a similar role supporting C-suite executives.
• Experience supporting multiple executives simultaneously or leading a team, with strong project management and organizational skills.
• Proficiency in Google Workspace, Microsoft Office, productivity tools, and AI-powered automation tools.
• Excellent written and verbal communication skills, including the ability to prepare executive-level materials and handle confidential information.
• Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent experience.
• Ability to work in the San Francisco office 5 days per week.

Nice to have

• Experience in SaaS, technology, or a high-growth startup environment.
• Familiarity with project management tools.
• Notary commission or willingness to become a notary.

Culture & Benefits

• Mission-driven environment focused on more effective and accountable government.
• Fast-paced, results-driven workplace with opportunities to innovate with AI.
• Comprehensive healthcare options, HSA contributions, paid parental leave, and wellness stipends.
• Flexible vacation policy, paid company holidays, and a 401(k) with company match.
• Professional development opportunities and a collaborative office environment with weekly catered lunches.