Administrative Coordinator (Project Coordination)

TL;DR

Administrative Coordinator (Project Coordination): Supporting international client projects through project intake, documentation, invoicing, communications, and operational coordination with an accent on accurate records, service delivery, and cross-functional execution. Focus on coordinating global stakeholders, tracking project progress, resolving routine issues, and improving administrative processes.

Location: Remote from Brazil

Company

A global provider of applied safety science, testing, inspection, certification, software, and advisory services.

What you will do

• Coordinate project intake, execution tracking, invoicing, follow-up, and service-related requests.
• Provide administrative and operational support for client projects, contracts, documentation, and resource management.
• Maintain accurate and secure client records and project documentation.
• Coordinate with international offices, consultants, contractors, suppliers, clients, prospects, vendors, and sales personnel.
• Respond to routine inquiries, maintain clear communication, and escalate issues when appropriate.
• Use project and business systems for planning, reporting, and process improvement initiatives.

Requirements

• Bachelor’s degree or an equivalent combination of education, training, and experience.
• Strong organizational, time-management, communication, problem-solving, and attention-to-detail skills.
• Ability to manage multiple priorities in a fast-paced, collaborative environment.
• Ability to learn and use project management and business systems effectively.
• Proficiency in Microsoft Office and related business software.
• Fluency in English, written and verbal, is required.

Nice to have

• 1–3 years of experience in project coordination, customer service, operations, administrative support, or a related field.
• Experience working with international teams or global business operations.

Culture & Benefits

• Remote work arrangement for professionals based in Brazil.
• Day-shift schedule.
• Collaboration with offices and stakeholders worldwide.
• Opportunity to contribute to departmental projects and process improvement initiatives.