Mid-Level Project Coordinator – Business Unit Support

TL;DR

Mid-Level Project Coordinator – Business Unit Support (Business Operations): Supporting a Business Unit Director through administrative coordination, compliance monitoring, reporting, staffing processes, and monthly billing with an accent on operational accuracy, KPI management, and process improvement. Focus on maintaining reliable business data, reconciling timesheets, updating procedures, and enabling data-driven decisions across teams.

Location: Lisbon, hybrid, with up to 2 days remote per week; candidates must already have the legal right to work in the European Union.

Company

Work with a dynamic client organization focused on business performance, operational efficiency, innovation, and strategic decision-making.

What you will do

• Support the Business Unit Director with administrative coordination and daily operations.
• Monitor compliance with internal processes and maintain accurate information in business tools.
• Prepare committee KPIs, activity reports, and improvement recommendations.
• Coordinate staffing requests, including recruitment, onboarding, and offboarding.
• Implement project management tools and keep Business Unit procedures aligned with best practices.
• Control timesheets, reconcile monthly time records, and manage monthly billing activities.

Requirements

• At least 2 years of experience in administrative or project coordination roles.
• Strong attention to detail, analytical skills, communication, initiative, and collaboration.
• Advanced proficiency in Excel, Word, and PowerPoint.
• English and French proficiency at B2 level or higher is required.
• Existing legal authorization to work in the European Union is required.

Nice to have

• Knowledge of PowerBI.
• Experience with project management tools and reporting software.

Culture & Benefits

• Hybrid work model with up to 2 remote days per week.
• Opportunity to contribute to a transformative project focused on operational agility and business growth.
• Collaboration across teams and support for data-driven decision-making.