Executive Operations Coordinator (Home Services)

TL;DR

Executive Operations Coordinator (Project Management): Managing client communications and project coordination for home services clients with an accent on workflow optimization and professional documentation. Focus on drafting scopes of work, coordinating internal teams, and optimizing business processes.

Location: Remote (Permanent work from home)

Company

hirify.global is a professional recruitment and staffing partner that matches talent with global clients to support their business operations.

What you will do

• Draft professional scopes of work based on inspection reports, notes, and recordings.
• Manage communications with homeowners and business partners via email, text, and phone.
• Coordinate appointments and track project estimates, proposals, and active projects.
• Prepare essential business documents, including invoices and contracts.
• Maintain CRM records and organize project documentation for accuracy.
• Document internal processes and identify areas for workflow improvement.

Requirements

• Exceptional written and verbal English communication skills
• Strong critical thinking and problem-solving abilities.
• Proficiency in using AI tools like ChatGPT with good judgment.
• Comfortable making phone calls and building client relationships.
• Highly organized with a mindset for continuous improvement.

Nice to have

• Experience in construction, remodeling, roofing, real estate, or home services.
• Familiarity with CRM platforms and QuickBooks.
• Proficiency in Google Workspace and Microsoft Office.
• Previous experience in project coordination or operations.

Culture & Benefits

• Permanent work-from-home arrangement.
• Immediate hiring process.
• Health insurance coverage for eligible locations.
• Opportunity for long-term growth within the company.