Program Coordinator (Medical Communications)

TL;DR

Program Coordinator (Medical Communications): Coordinating project deliverables and the medical/legal/regulatory (MLR) process for pharmaceutical clients with an accent on timeline management and cross-departmental coordination. Focus on streamlining submission workflows, managing client communications, and organizing logistics for professional meetings.

Location: Remote, United States

Salary: $41,600 - $62,400 USD

Company

A specialized medical communications firm that translates complex science into clear strategies for pharmaceutical and biotech brands.

What you will do

• Track project deliverables across all departments to ensure all due dates are met and obstacles are communicated.
• Run the clients' medical/legal/regulatory (MLR) process, including submissions and status updates.
• Coordinate internal and external meetings, including taking notes and distributing assignment reports.
• Review invoicing documents and final reconciliations, and prepare Sunshine Act reports.
• Manage meeting planning tasks such as site search, venue contracting, travel, and AV equipment.

Requirements

• Bachelor’s degree, ideally in advertising, marketing, communications, or journalism.
• Must be based in the United States.
• 0-2 years of prior work experience in a client service/agency setting or related internships.
• Intermediate or advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, MS Project, and Outlook).
• Strong written and verbal communication skills.

Nice to have

• Working knowledge of timeline and schedule development.
• Experience supporting a project manager or marketing team with coordinating tasks and tracking deadlines.

Culture & Benefits

• Inclusive, open-minded team culture with a focus on growth and professional development.
• Recognized as a "Best Place to Work" by the Philadelphia Business Journal for three consecutive years.
• Collaborative environment with a passion for cutting-edge medical science.
• Competitive compensation and corporate benefits.