Virtual Assistant (Administrative & Operations Support)

TL;DR

Virtual Assistant (Administrative & Operations Support): Providing comprehensive administrative and operational support for U.S.-based clients with an accent on calendar management, CRM maintenance, and project coordination. Focus on optimizing business workflows, managing vendor relations, and ensuring high-level organizational efficiency.

Location: Remote. Must be based in Colombia, Argentina, Mexico, Brazil, or Costa Rica. Must be able to work during U.S. Client Business Hours.

Company

hirify.global is a service provider connecting skilled virtual assistants with businesses to streamline their administrative and operational needs.

What you will do

• Manage calendars, schedule meetings, and handle professional business correspondence.
• Maintain accurate CRM records and organize digital files using Google Drive, Dropbox, or SharePoint.
• Conduct market research on competitors and vendors and prepare summary reports.
• Coordinate with clients and vendors to ensure project milestones are met without delays.
• Support financial operations through invoicing, expense tracking, and light bookkeeping.
• Maintain project trackers and workflows using tools like Asana, Trello, Notion, or Monday.com.

Requirements

• 1–2 years of experience as a Virtual Assistant, Administrative Assistant, or in Operations Support.
• Proficiency in Google Workspace and Microsoft Office.
• Residency in Colombia, Argentina, Mexico, Brazil, or Costa Rica.
• Availability to work according to U.S. business hours.
• Reliable internet connection and a professional home office environment.

Nice to have

• Experience with CRM platforms such as HubSpot, Salesforce, or Zoho.
• Familiarity with accounting software like QuickBooks or Xero.
• Previous experience supporting founders, startups, or distributed remote teams.

Culture & Benefits

• Full-time remote work arrangement.
• Flexible scheduling based on specific client requirements.
• Opportunity to work with diverse U.S.-based clients and startups.

Hiring process

• Application review and a mandatory 3–5 minute Spark Hire intro video.
• Practical assessment focusing on inbox, calendar, or research tasks.
• Final interview with the client.