Office Manager & Executive Assistant

TL;DR

Office Manager & Executive Assistant (Administration): Supporting Canadian office operations and executive functions with an accent on facilities management, onboarding, and administrative coordination. Focus on streamlining office workflows, managing complex executive calendars, and coordinating international stakeholder communications.

Location: Toronto, Canada (Hybrid). Applicants must have legal authorization to work in Canada.

Company

hirify.global is a deep-tech company specializing in quantum software and AI, delivering hyper-efficient software for companies seeking a competitive edge.

What you will do

• Support Canadian office operations, including employee onboarding/offboarding, event coordination, and facilities management.
• Perform executive assistant duties such as calendar management and travel booking.
• Act as a committee secretary.
• Coordinate with diverse stakeholders and international multicultural teams.

Requirements

• 2+ years of office management and/or administrative experience.
• Education in Business Administration, Finance, or equivalent.
• Perfect command of English.
• Proficiency in Google Calendar, Zoom, and Microsoft Office.
• Legal authorization to work in Canada.

Nice to have

• Knowledge of Spanish, French, or German.
• Experience with tools like Monday, Canva, and Asana.

Culture & Benefits

• Indefinite contract with equal pay, performance bonuses, and a signing bonus.
• Private health insurance and an educational budget.
• Hybrid work opportunity with flexible working hours.
• Collaborative, high-performance environment operating on cutting-edge technologies.
• Structured career plan with opportunities to learn and teach.