Assistant to the CRO (AI)

TL;DR

Assistant to the CRO (Administration): Providing high-level executive support and managing Munich office operations with an accent on calendar management, travel logistics, and administrative coordination. Focus on ensuring seamless day-to-day operations, supporting commercial leadership routines, and managing office-related infrastructure in a scale-up environment.

Location: Hybrid (Munich, Germany)

Company

hirify.global is building the future of AI-powered engineering software.

What you will do

• Manage the CRO’s calendar across time zones, prioritizing requests and resolving conflicts.
• Organize domestic and international travel, including itineraries and bookings.
• Prepare meeting agendas, briefing notes, follow-ups, and internal communications.
• Coordinate customer meetings, sales events, conferences, and leadership offsites.
• Process and track invoices, expenses, and vendor requests in collaboration with Finance.
• Provide general office support in Munich, including facilities, visitor management, and vendor relations.

Requirements

• 3+ years of experience as an Assistant or Executive Assistant, ideally in a tech scale-up.
• Proven experience managing complex calendars, travel, and vendor relations.
• Excellent written and spoken English and German are mandatory.
• Proficiency with Google Workspace, Slack, and Notion.
• Ability to handle confidential information with absolute discretion.
• Must be based in Munich for a hybrid work arrangement.

Culture & Benefits

• Hybrid work model and flexible hours focused on results and impact.
• Opportunity to contribute to the growth of a global Series C company.
• Collaborative, multicultural environment with high-talent colleagues.
• Competitive compensation and professional development opportunities.
• Exposure to AI-assisted engineering and sustainable innovation.