Project Coordinator (Operations)

TL;DR

Project Coordinator (Operations): Coordinating project workflows, timelines, and documentation for a US-based client with an accent on accountability and visibility. Focus on managing milestones across various project management tools and ensuring seamless stakeholder communication.

Location: Remote (Must be based in Panama)

Company

hirify.global is a recruitment and staffing firm hiring on behalf of a client to bring structure and visibility to their operational workflows.

What you will do

• Maintain project plans and track milestones, dependencies, and deliverables using tools like Asana, Trello, or ClickUp.
• Prepare meeting agendas, action items, and detailed project status reports.
• Coordinate communication between project managers, leadership, vendors, and internal teams.
• Monitor task completion and workloads to identify and escalate bottlenecks or risks.
• Organize and maintain documentation in Google Drive, SharePoint, Confluence, or Notion.

Requirements

• 2+ years of experience in project coordination, operations support, or administrative project support.
• Hands-on experience with project management platforms such as Asana, Trello, Monday.com, or ClickUp.
• Strong proficiency in Excel or Google Sheets, including the use of formulas and pivot tables.
• Availability to work during U.S. Client Business Hours.
• Excellent organizational, documentation, and follow-up skills.

Nice to have

• PMP, CAPM, Agile, or Scrum certifications.
• Experience supporting SaaS, marketing, professional services, or construction businesses.
• Familiarity with KPI reporting and Agile workflows.

Culture & Benefits

• Full-time remote work arrangement.
• Collaboration with international stakeholders and U.S.-based clients.
• Structured environment focusing on accountability and clear project visibility.

Hiring process

• Initial recruiter screening and a video interview.
• Practical task focused on project tracking and status reporting.
• Final interview with the client followed by background verification.