Executive Assistant (CleanTech)

TL;DR

Executive Assistant (CleanTech): Managing the operational daily flow for the CEO, focusing on complex calendar optimization, global travel logistics, and inbox triage. Focus on proactive problem solving, high-level gatekeeping, and leveraging AI tools to enhance executive productivity.

Location: Onsite in Austin, Texas (No remote or hybrid availability)

Company

hirify.global is a water purification company delivering advanced electric-field breakthroughs to eliminate contaminants like PFAS and microplastics without toxic byproducts.

What you will do

• Own and optimize the CEO's calendar, protecting time for top priorities and resolving competing demands.
• Coordinate complex domestic and international travel, including detailed itineraries and expense management.
• Triage the CEO's inbox and serve as the primary professional point of contact for investors, customers, and partners.
• Prepare briefing notes, agendas, and materials for meetings, board gatherings, and executive events.
• Utilize modern AI tools (Claude, ChatGPT, Grok, etc.) to research, summarize, and streamline executive workflows.
• Handle highly confidential information with absolute discretion.

Requirements

• 5+ years of experience as an Executive Assistant supporting a C-level executive (CEO or Founder).
• Location: Must be based in Austin, TX (Onsite).
• Proven mastery of complex calendar management and international travel coordination.
• Exceptional professional written and verbal communication skills.
• Fluency with Microsoft 365 and modern AI productivity tools.
• Availability and responsiveness that match the pace of a high-growth CEO, including early, late, and weekend availability.

Culture & Benefits

• High-growth, fast-paced environment with a culture of transparency and directness.
• Opportunity for real professional growth for a seasoned operator.
• Support for an executive operating at an uncommon pace.
• Respect for personal time when the business tempo allows.

Hiring process

• Mandatory completion of assessment tests as part of the comprehensive evaluation process.