Executive Assistant / Chief of Staff (AI)

TL;DR

Executive Assistant / Chief of Staff (Administration): Partnering with the CFO to manage high-value priorities and driving operational excellence across the Finance organization with an accent on strategic initiative coordination and executive support. Focus on bringing structure to complexity, managing complex global operations, and turning strategic discussions into execution.

Location: Hybrid (London) — Team members come into the office twice a week

Company

Global AI product and research company focused on building secure, intelligent solutions for language translation and communication.

What you will do

• Partner closely with the CFO to manage priorities, maximize time, and ensure smooth day-to-day operations.
• Coordinate complex calendars, international travel, and executive meetings across multiple time zones.
• Establish the operating rhythm of the Finance leadership team by coordinating recurring meetings, planning sessions, and leadership forums.
• Track actions and decisions, ensuring commitments are followed through and risks are surfaced early.
• Support the delivery of strategic initiatives by coordinating activities across Finance, People, Legal, and Procurement teams.
• Manage expenses, documentation, and administrative processes with high accuracy and discretion.

Requirements

• Significant experience supporting senior executives within a fast-paced, international organization.
• Strong interest in AI tooling, automation, and digital innovation.
• Exceptional organizational skills with the ability to manage competing priorities.
• Strong project coordination skills and the ability to keep multiple workstreams moving simultaneously.
• Excellent communication skills and confidence working alongside senior leaders and stakeholders.
• Must be based in London to support a hybrid work schedule (2 days/week in office)

Culture & Benefits

• Hybrid work schedule with flexible hours to support productivity and collaboration.
• Virtual Shares providing an ownership stake in the company's growth.
• 30 days of annual leave plus access to mental health resources.
• Monthly full-day "Hack Fridays" to dive into passion projects and collaborate cross-functionally.
• Diverse, international environment with a team representing over 90 nationalities.
• Competitive benefits package tailored to your specific location.