Office Manager and CEO Assistant

TL;DR

Office Manager and CEO Assistant (Office Operations/Executive Support): Running a London office and supporting the CEO with diary management, travel, correspondence, leadership logistics, and employee events with an accent on operational reliability, service quality, and forward planning. Focus on resolving office issues proactively, coordinating complex visits and off-sites, and maintaining a seamless experience for employees, clients, candidates, and senior stakeholders.

Location: On-site in the London office 5 days per week

Company

Engineering and design consultancy building high-quality digital products and supporting enterprise technology modernisation programmes, including AI-powered code modernisation.

What you will do

• Keep office equipment, Wi-Fi, meeting rooms, printers, and workplace services fully operational.
• Resolve office issues quickly, identify recurring problems, and implement improvements.
• Welcome clients, candidates, employees, and visiting leadership, providing a professional office experience.
• Manage the CEO’s diary, travel, restaurant bookings, inbox triage, correspondence, and follow-ups.
• Coordinate visits from the Paris head office, directors, and founders from end to end.
• Plan employee events, off-sites, onboarding activities, and office orientation.

Requirements

• Previous experience in an EA, PA, office management, or customer-facing operations role.
• Experience supporting a senior stakeholder at C-level or equivalent.
• Experience owning events or projects from planning through delivery.
• Highly organised, proactive, discreet, service-oriented, and attentive to detail.
• Strong interpersonal skills with the ability to stay calm and adaptable under pressure.
• Available to work in the London office five days per week.

Culture & Benefits

• 25 days of annual leave.
• Private health insurance through Vitality.
• Company pension and an equipment budget for a technology setup.
• Learning and development support throughout the career.
• Monthly social events and a three-week work-from-anywhere policy.
• Access to a Slack network of more than 700 professionals for knowledge sharing and problem-solving.