Executive Administrative Assistant

TL;DR

Executive Administrative Assistant: Providing high-level operational and administrative support to senior leadership within a global technology firm with an accent on complex calendar management, meeting coordination, and rhythm-of-business activities. Focus on maintaining executive efficiency, managing confidential information, and facilitating cross-functional collaboration across multiple time zones.

Location: Must be based in or near Redmond, WA. This role is hybrid, requiring office attendance as needed.

Salary: $22–$24 per hour (approx. $45,760–$49,920 annually).

Company

hirify.global is a technology solutions firm that bridges the gap between strategy and execution by leveraging cutting-edge technology to help organizations unlock value and grow.

What you will do

• Manage complex executive calendars across multiple time zones, proactively resolving scheduling conflicts.
• Coordinate leadership meetings, operating cadences, and rhythm-of-business activities including agendas and materials.
• Arrange domestic and international travel, prepare detailed itineraries, and process expense reports.
• Serve as a primary point of contact between senior leaders, Finance, and global stakeholders.
• Prepare and edit presentations, reports, and meeting materials while maintaining confidential records.
• Support strategic initiatives by tracking deliverables, deadlines, and follow-up actions.

Requirements

• Must be based in or near Redmond, WA and able to work in a hybrid arrangement.
• At least two years of experience in executive administration or business support.
• Proven experience managing complex calendars, executive meetings, and travel coordination.
• Proficiency with Excel, PowerPoint, Teams, and Copilot.
• Strong written and verbal communication skills with the ability to maintain confidentiality.
• Ability to work effectively in a fast-paced, global environment.

Culture & Benefits

• Comprehensive medical, dental, and vision coverage.
• 401k program and Flexible Spending Account.
• Competitive Paid Time Off (PTO) offerings.
• Parental leave and opportunities for professional growth.
• Collaborative, agile, and fast-paced work environment.